The Role

I run a business while also managing a full-time job. My top priority is finding the right person who can help me free up my time by fully taking ownership of many daily business and personal responsibilities.

You will directly support me by handling team coordination, supplier management, calendar organization, inbox management, personal tasks, and weekly deliverables. Your job is to take ownership, execute, solve problems, and ensure that only the highest priority issues reach me.

Your Mission

Your success will be measured by how much time you save me by owning and managing operational and personal execution.

You will:

• Own my calendar, inbox, meetings, and deliverables
  
  

• Handle 80-90% of tasks independently, escalating only what’s necessary
  
  

• Allow me to focus on leadership and growth while you handle execution
  
  

• Build simple, repeatable systems for continuity
  
  

Compensation & Hours

• Part-time: 7–10 hours per week to start
  
  

• Pay: $7–10 USD per hour (depending on experience)
  
  

• Long-term, ongoing role with opportunity for growth
  
  

• Flexible schedule, but availability required for scheduled meetings (some EST overlap needed)
  
  

Key Responsibilities

Business Operations

• Attend weekly staff meetings to track deliverables and hold the team accountable
  
  

• Manage supplier communications and freelancer coordination
  
  

• Maintain project trackers and prepare simple high-level reports
  
  

• Manage business inbox (filter, reply, escalate important items)
  
  

• Schedule and prepare for weekly and monthly business check-ins
  
  

Personal Operations

• Manage calendar, appointments, and scheduling conflicts
  
  

• Conduct research on vendors, tools, services, or projects
  
  

• Place personal orders and coordinate support tickets
  
  

• Maintain MyFitnessPal entries for diet, workouts, and fitness tracking
  
  

• Plan and schedule weekly diet based on fitness goals
  
  

Systems & SOPs

• Build and maintain SOPs to ensure consistency and continuity
  
  

• Use AI tools (ChatGPT, Perplexity) to improve task quality, research, and execution
  
  

Requirements

• Experience as an Executive Assistant, Operations Manager, or similar role
  
  

• Highly organized, detail-oriented, and proactive
  
  

• Strong project and task management skills
  
  

• High level of ownership and accountability
  
  

• Fluent in written and spoken English
  
  

• Strong communication skills to professionally handle staff, freelancers, and suppliers
  
  

• Ability to make independent decisions within clear guidelines
  
  

• Proficient in Excel, Google Suite (Docs, Sheets), and Notion (preferred)
  
  

• Tech-savvy and able to quickly learn new tools
  
  

Preferred Experience (Bonus, Not Required)

• Amazon Seller Central and/or Shopify experience
  
  

• Familiarity with e-commerce operations
  
  

• Experience managing freelancers and offshore teams
  
  

• Experience using AI platforms (ChatGPT, Perplexity, Gemini, Claude)
  
  

Who This Role Is NOT For

• People who need constant micromanagement or step-by-step instructions
  
  

• Individuals who avoid making decisions or handling communication independently
  
  

• Those uncomfortable managing suppliers, freelancers, or operational tasks
  
  

Who This Role IS For

• Someone looking for a long-term partnership to become my right-hand operator
  
  

• Someone who enjoys solving problems, building systems, and taking full ownership
  
  

• Someone highly organized and capable of managing both personal and business operations
  
  

• Someone confident making decisions and coordinating with teams
  
  

How to Apply

Proceed by submitting your application

Summary:
This is not just another assistant job. This is a role for someone ready to step up, take ownership, and free up a business owner's time by fully managing execution.