Title: Marketing Project Manager
Weekly Workload: 35 hours
Work Schedule: Must be available to work 9-5 PM Pacific Time
Role Description:
Are you a detail-oriented project manager with the drive to bring ideas to life? We’re seeking a proactive Marketing Project Manager who can take high-level concepts from the CMO, break them down into actionable steps, and implement them with precision. This role requires a tech-savvy, hands-on leader who can jump in to assist the team, especially during our high-energy launch seasons, and think ahead to keep projects on track and seamless.
As the Marketing Project Manager, you will translate the CMO’s vision into structured plans across a variety of exciting projects, from email campaigns to social media, partnerships, podcasts, websites, and beyond. Working closely with a diverse team, you’ll ensure smooth workflows, track project progress, and make sure every task aligns with our company’s vision.
While final content approvals fall to the Marketing Leader and the founder, you’ll have the power to make day-to-day decisions and approvals.
Key Responsibilities:
1. Implementing CMO’s Vision through Project Planning
Translate the CMO’s strategic ideas into actionable plans, goals, milestones, and outcomes for each project.
Develop project workflows and anticipate potential challenges, establishing contingency plans to ensure smooth execution.
Define required resources, establish project timelines in ClickUp, and communicate clear expectations to the team.
Oversee quality assurance, ensuring each project meets established standards before submitting for final review.
2. Hands-On Project Execution & Team Support
Be ready to jump in wherever needed, especially during peak seasons, to support your team in achieving deadlines.
Lead the project team with clear direction, ensuring each member understands their role, timeline, and how their tasks fit within the larger strategy.
Proactively monitor project updates on ClickUp and Slack, managing all daily notifications and prioritizing them effectively.
Coordinate testing phases (e.g., testing email campaigns) and track quality control across all stages of each project.
3. Strategic Data Analysis & Reporting
Collect and analyze data to measure project success, identify trends, and propose optimizations.
Create and share comprehensive reports on project performance, highlighting key achievements, learnings, and recommended strategies for future success.
A Typical Week in This Role:
Daily Start-Up:
Begin with a ClickUp review and quick check-in with the Marketing Leader to align priorities and review any pressing needs.
Weekly Planning:
Lead weekly sessions with project teams to outline objectives, address blockers, and assign responsibilities based on the CMO’s high-level strategies.
Project Execution:
Engage daily with the team via Slack for asynchronous updates and Zoom for synchronous meetings, supporting any bottlenecks.
Prioritize quality reviews, decisions, and approvals, gathering all necessary inputs for final CMO or founder review.
End-of-Week Review:
Conclude the week with a review of key accomplishments and metrics, identifying successes and areas for growth. Share progress and insights with the CMO, aligning on strategic adjustments for the upcoming week.
Position Requirements:
Experience & Skills
Proven Implementation Experience: Background in digital marketing project. Bonus if you have experience managing six-figure campaigns.
Must Have Experience Managing Live Launches: Proven track record in overseeing live, high-stakes launches, coordinating every moving piece from pre-launch planning to post-launch analysis, ensuring flawless execution, timeliness, and alignment with strategic goals.
Tech Proficiency: Advanced experience with ClickUp is essential. You should be able to set up workflows, manage notifications, and handle tasks in your sleep.
Marketing Knowledge: Familiarity with marketing tactics, workflows, and project design. You’ll know the essential steps to implement campaigns from start to finish, including quality assurance, scheduling, and performance reporting.
Capabilities & Qualities
Organized & Forward-Thinking: Highly organized, with the ability to think ahead, proactively set up workflows, and anticipate potential needs.
Hands-On Leadership: Willingness to jump in and support the team when the workload spikes, especially during launch seasons.
Attention to Quality: Process-driven, yet focused on ensuring every project exceeds quality expectations and is completed ahead of schedule.
Clear Communication: Exceptional verbal and written communication to align team members and keep projects on track.
Technical Requirements
Project Management Tools: Expertise in ClickUp, Slack, and Zoom.
Data Reporting Skills: Strong capability in tracking, analyzing, and communicating key performance metrics.
Team Collaboration & Commitment:
Ability to inspire and support a diverse team, from contractors to agencies, ensuring everyone is aligned with the company’s goals.
Available 35 hours weekly, with flexibility to accommodate peak periods, and a deep dedication to driving quality and alignment with the company’s mission.
Benefits
Competitive pay with performance-based bonuses.
Remote work flexibility.
The chance to innovate and impact the future of our marketing operations.
If you’re excited about implementing high-level ideas into actionable, high-quality projects and can keep our team aligned and inspired, we want to hear from you. Apply today to become a key driver in our mission!